Thoughts On Meetings
See also Thoughts On Planning Game Meetings
Brainstorm
What hasn’t worked so well?
- Decision Making
- lack of process
- Physical Space
- Computers
- See everyone
- Structure
- Unprepared
- Unclear purpose
- Having a good agenda / have it read and posted
- Communicate when/where
- Hard time limits / respect the starting and ending times
- Digression from one topic to another without fully addressing the first topic
- What is the takeaway?
- How do we keep the meeting focused
- Involvement
- More people in the meeting than necessary
- Smaller meeting seem to go better
- A few people dominating the meeting
- Encourage participation
- Be clear about your opinion
- meetings that run out of energy are the worst (size / time limits need to be looked at)
- Consensus in a business, vs. in other settings
- Respect
- Phones going off in the middle of the meeting
Values
- Respect (respecting the ending time respects other people's time)
- Inclusivity / Inclusive decisions
- Room for improv
- Meetings should be fun
- Opinions tied to action
- Building
- Devils Advocate
- Consensus
- Accountability
- Best decision
- Creative solutions
- Pragmatism
- Listening
- Other stakeholders
- Slow thought out decisions
- Change is Cheap
- Avoid paralysis by analysis
- Trust that even if I'm not in a meeting, my thoughts are represented
- Open Space values
- Law of two feet
What do we want to see our meetings do?
- Be Respectful
- Stay Focused
- Time management
- Decide what kind of meeting it is
- Practice makes perfect, people practice roles
- 5 minute meeting post mortem
- Facilitator chosen
Concrete Meeting Tools
- Roles defined & responsibilities given
- Convener (agenda ahead of time)
- Facilitator (ahead of time)
- Note Taker (Action Items / Use the wiki!)
- Q-Meister
- Parking Lot Attendant
- Time Keeper
Action Items
- Mark / Julia / Kasey will meet to make a plan on Monday; anyone interested is invited
Feedback
- We should continue this now
- Good meeting, we are closer to where we need to be
